Adding, Dropping, & Withdrawing from Courses

Adding Courses
Students may add courses to their schedule through the first two instructional days of the semester or module. Students may add an evening class prior to the second class meeting. In order to add a course, degree-seeking students may either use IRIS or submit a completed Change of Schedule form to the Admissions and Records Office or at the Kluthe Center. Off campus students may contact the local extension center coordinator. Non-degree students may call the Admissions and Records Office staff to add classes.

Dropping Courses
Students have through the first 10 instructional days of the semester to drop a course that meets 12 weeks or longer with no notation on their academic transcript and receive a refund. For courses meeting less than 12 weeks, but at least a module in length, students have through the first five instructional days to drop the course with no notation on their record and receive a refund. For courses meeting less than a module in length, students have until the first official meeting of the class to drop the course with no notation on their record and receive a refund. In order to drop a course with no record, students must either use the Internet Registration and Information System (IRIS), or submit a completed Change of Schedule form to the Admissions and Records Office or at the Effingham Kluthe Center or they may call the Admissions and Records Office to inform them of their intentions. It is the student’s responsibility to drop courses according to policy and to secure proper documentation.

Student Withdrawals from Courses
It is beneficial for students to seek advice from the instructor and/or counselor when considering withdrawal from a course. To withdraw from a course, students can either use the Internet Registration and Information System (IRIS), or submit a completed Change of Schedule form to the Admissions and Records Office or at the Effingham Kluthe Center or they may call the Admissions and Records Office to inform them of their intentions. Certain blocks may prevent students from dropping classes on IRIS. The official date of withdrawal will be the date the form or phone call is received by the Admissions and Records Office. Students can withdraw prior to four instructional days before the first day of the final examination period and receive a “W” on their academic transcript. Students who do not officially withdraw may receive an “F” grade on their transcript. Once students take the final exam they cannot withdraw from that class.

It is important to consider the following when withdrawing from a course:

1. The refund policy. No refund will be authorized for withdrawals or changes made after the refund period.
   
   
2. Students may lose both current financial aid (grant/loan) and future financial aid eligibility if they withdraw and could be held responsible for full payment of tuition and fees. Contact the Financial Aid Office for more information.

Instructor Withdrawals from Courses
An instructor may withdraw a student from class if the number of absences is detrimental to the student’s ability to meet the course objectives. Instructors can withdraw students from a course prior to nine instructional days before the first day of the final exam period.